[ref. e82623820] Office Assistant

This is a part time position for about 25 hours a week.

• Administrative Support: Provide general administrative assistance, including handling phone calls in a professional manner, welcoming visitors, and managing incoming and outgoing post.
• Financial Support: Assist the Financial Accountant (based in the Netherlands) and our external administrative consultant in Spain with invoice and document management.
• Office Facilitation:
• Book travel arrangements, maintain office supply stocks, and manage orders for office supplies and furniture.
• Support field service colleagues with necessary site access documentation.
• Coordinate required training for field service engineers and manage safety audit preparations.
• Facility Management: Ensure that the company’s premises are well-maintained, orderly, and presentable.
• Communication:
• Provide proactive support to management and team members, identifying opportunities for process improvements.

Maintain clear communication with colleagues

• Education: Qualification in administrative and secretarial work, preferably at a vocational secondary education level.
• Experience: 3-5 years of relevant experience in a similar administrative or office support role.
• Languages: Fluent in both written and spoken English and Spanish.
• Technical Skills: Proficient with MS Office applications and standard secretarial tools.
• You are highly organized, detail oriented, and able to work indedependently.
• You are pro-active, so you take initiative and enjoy finding ways to improve the daily operation.
• You are a strong communicator and a team player.