Personal Assistant (Legal Office)

Do you have experience as PA or Secretary? If you are fluent in English and Spanish and are organized, proactive, and enjoy working in a fast-paced environment, we would love to hear from you!

Main responsabilities:

• Organising the executive's daily schedule and meetings, complex diary management, extensive flights, transportation and accommodation arrangements.
• Developing, implementing and maintaining new administrative systems, including databases and record entry; (dl books and Patrix IP).
• Reviewing, distributing and managing correspondence, including filing, noting WIPO, UKIPO and EUIPO´s deadlines.

• Assisting with recruitment of new staff, training, induction and maintaining the holiday calendar.
• Assisting lawyers, paralegals and other staff as necessary in the course of their duties.

Reception/ office management including:

• Answering incoming telephone calls and greeting visitors.
• Maintaining office supplies and equipment;
• Maintaining the condition of the office and arranging for necessary repairs.

-Monitored and handled post and e-mails, ensured all client-related correspondence is passed on to the appropriate fee earner.

• Proven experience as a personal assistant or in a similar role.
• Excellent organizational and time management skills
• Strong communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite and other relevant software.
• Ability to maintain confidentiality and handle sensitive information.
• A positive attitude and a willingness to learn.
• PI or legal knowledge Valuable

• Competitive salary; 22.000 - 26.000 GS
• Flexible working hours (9:00 to 17:30 or 9:00 to 18:00)
• A supportive and friendly work environment
• Opportunities for personal and professional growth